AAPT-Hawaii Section Constitution Amended

Oct. 17, 2003

Article I: Name

The name of the organization shall be the American Association of Physics

Teachers-Hawaii Section (AAPT-Hawaii Section).

Article II: Purpose

The purposes of the organization are:

  1. To promote the education of physics within the school systems of Hawaii and the professional development of physics teachers;
  2. To conduct annual physics related events such as the Physics Olympics competition;
  3. To provide a professional forum for teachers of physics at all levels.

Article III: Membership

  1. Any person interested in the advancement of physics may become a member of the organization.
  2. The completion of an organization application and payment of annual dues shall determine official/voting membership.
  3. The Board of Directors shall recommend to the general membership current annual dues/rates for approval by the general membership.

Article IV: Organization

  1. The Board of Directors shall consist of the president, vice president, secretary, treasurer, and section representative. The officers of the Board of Directors shall be elected for a term of one year by majority approval of the voting members present at a special business meeting of the organization during the month of April. The term of office shall be from 1 September to 31 August of each year.
  2. A member may not hold two positions on the Board of Directors simultaneously.
  3. Should a vacancy occur between elections, it may be filled by a majority vote of the board of directors.
  4. The Board of Directors shall hire and/or appoint other such managers, assistants and/or committee chairpersons, as they deem necessary.
  5. The organization shall be affiliated with the American Association of Physics Teachers (AAPT) in accordance with the conditions specified by that association.

Article V: Duties of Officers

  1. The President shall
    1. Preside at all general meetings and business meetings of the organization;
    2. Act for and/or represent the organization and the Board of Directors;
    3. Present to the Board of Directors nominees for Physics Olympics coordinator, liaison to other physics and/or educational organizations, or other administrative assistants as deemed necessary.
  2. The Vice President (President Elect) shall
    1. Assist the president;
    2. Preside at all meetings of the Board of Directors;
    3. Preside at all meetings in the absence of the president and act on his or her behalf in the event of his or her unavailability;
    4. Serve as President for the following term of office.
  3. The Secretary shall
    1. Keep the minutes of all meetings;
    2. Carry on the correspondence of the organization;
    3. Maintain the official organization roster of names, addresses, e-mail addresses, and telephone numbers;
    4. Send notices of meetings to members.
  4. The Treasurer shall
    1. Collect all authorized dues and other fees;
    2. Deposit all funds received by him or her with the bank designated by the Board of Directors;
    3. Make disbursements as authorized by the Board of Directors; d) Maintain financial records of the organization and furnish statements to the Board and organization members periodically or upon request.
  5. The national Section Representative shall
    1. Attend and represent the organization at the national AAPT conference
    2. Keep membership informed of relevant AAPT issues and activities of the national AAPT executive board
    3. Submit section meeting dates and reports to be printed in the AAPT Announcer at least twice a year.

Article VI: Meetings

  1. General meetings of the organization will be scheduled about every other month during the academic year at a time and location to be announced.
  2. Business meetings of the organization may be called by the president or the Board or by any six voting members of the organization.
  3. Business meetings of the organization shall be conducted under Robert’s Rules of Order (Latest Revision), except that these rules may be waived by vote of a majority of members present at a meeting.

Article VII: Amendments to the Constitution

  1. This constitution may be amended by either a majority of the entire voting membership or by a three-fourths majority of the voting members present at a business meeting announced to the entire membership at least one month in advance.

Article VIII: Tax Information

  1. Said organization is organized exclusively for charitable, religious, and educational purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
  2. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. No substantial part of the activities of organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future tax code.
  3. Upon dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes. The Board of Directors hereby authenticates this Constitution of the American Association of Physics Teachers-Hawaii Section on 1 January 2000.

This constitution serves as the sole organizational document (no separate bylaws will be published).

Revised Oct. 17, 2003

John Proud Eric Brewe Michael F. Weber Maria Bautista

President Vice President Treasurer Secretary

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